Legal Document Specialist

Davis Wright Tremaine LLP
Full Time
Remote in New York, NY 10020+7 locations
Posted 9 days ago
Job description

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Legal Document Specialist to join our team. This position offers the flexibility to be fully remote, although must be located within reasonable commuting distance from one of our offices in Seattle, Portland, San Francisco, Los Angeles, New York, Washington D.C., or Anchorage office.

This position works on a firm-wide team that is responsible for performing high volume, advanced word processing tasks. This will include typing legal pleadings and documents, using templates, performing mail merges, working with automatic features and form documents. This position requires an advanced understanding of Excel functions and polished PowerPoint presentations using Word, PowerPoint, Excel, Visio, Kofax Power PDF, Workshare Compare, Intapp Time Entry, Litera Contract Companion, and other software as needed.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

On a typical day you will:

  • Perform a high volume of word processing tasks using software that includes, but is not limited to: Word, PowerPoint, Excel, Visio, Kofax Power PDF, Workshare Compare, Intapp Time Entry, and Litera Contract Companion; work may arrive in hard copy, electronic, or digital dictation formats
  • Scan text documents and format using Styles; cleaning up electronically transmitted files and documents
  • Create and edit documents using templates and formatting for automatic feature applications (table of contents, table of authorities, auto numbering and headings via styles, etc.)
  • Create and edit book formats, chapters for client desk books, employment manuals, handbooks, benefit plans, etc.
  • Create and edit Excel spreadsheets, PowerPoint presentations, and various Visio documents
  • Assist Systems Department with user input regarding new software or software adjustments/ enhancements
  • Help staff and attorneys with troubleshooting and solving document issues
  • Proofread all work performed
  • Maintain a punctual schedule and regular attendance
  • Attend training classes to stay current in appropriate software
  • Work as part of a team of operators located within other offices throughout the firm, as well as a vendor

Join us if you have:

  • 5+ years’ experience as a legal word/document processor
  • Demonstrated advanced skills using MS Office products that include Word, PowerPoint, Excel, and Visio; as well as Kofax Power PDF
  • Ability to create templates and diagrams, perform mail merges, use styles proficiently, and create automatic features and form documents
  • Ability to create professional and aesthetically pleasing PPT presentations using skills in transitions and animation, SmartArt, WordArt, text/picture effects, and inserting audio and video clips
  • Ability to work with complex Excel spreadsheets with knowledge of formulas, filters, VLOOKUP, and pivot tables
  • Visio knowledge a plus
  • Strong understanding of software in order to provide document problem-solving assistance
  • High degree of attention to detail
  • Ability to organize assignments, work under pressure and meet deadlines
  • Ability to communicate effectively and professionally with lawyers, clients and staff
  • Ability to work in a service-oriented environment
  • Excellent command of the English language, with emphasis on vocabulary, grammar, spelling, punctuation skills, and proofreading of the work product
  • Ability to work overtime if needed

Who We Are

Davis Wright Tremaine LLP is an AmLaw 100 law firm with eight offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.

What’s in it For You?

DWT offers competitive compensation in addition to ample benefits including but not limited to:

  • Choice of health and vision insurance plans
  • 2 paid volunteer days for qualifying community service work
  • Dental plan
  • Fertility and adoption benefit
  • Paid sabbatical after 13 years of service
  • Tuition reimbursement
  • Commuter benefits
  • Retirement contribution

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.

Diversity, equity, and inclusion (DEI) are part of the fabric of Davis Wright Tremaine—central to who we are and what we do. Our vision is to foster a culture where all talented individuals—including those from traditionally underrepresented populations—can have, and can see, a path to success. We are committed to fostering DEI because it makes our firm better, in every way. At DWT, every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.

Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please contact [email protected]


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