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Human Resource Specialist

DC Public Library
Full Time
Washington, DC 20001
$78,813 - $100,813 a year
Posted 8 days ago
Job description

This position is located in the Office of Human Resources, Directorate of Library Business Operations. The position serves as a Human Resources Specialist and is responsible for administering and all program support for ADA, FMLA, Paid Family Leave and Workers’ Compensation and guidance to all staff on all programs providing health benefits, life insurance, retirement benefits, optical and dental insurance, pre-tax benefits, long-term and short-term disability insurance, employee assistance program and other employee benefits that exist.

Duties and Responsibilities

  • Serves as agency focal point to administer and provide guidance and consultation to employees and managers regarding DCFMLA, Federal FMLA, ADA, PFL and Workers’ Compensation programs.
  • Serves as agency focal point to provide guidance and consultation to employees, former employees and eligible family members regarding retirement, insurance, health benefits and other employee related benefits programs.
  • Conducts Benefits Overview Orientation for all staff (i.e. MSS, career, temporary, term employees).
  • Provides resource material and advises employees on the procedures for Employee Self Service.
  • Liaison with DCHR coordinating open enrollment sessions during Open Season and other benefit related informational sessions as needed.
  • Advises employees of their benefits eligibility, provides information and material on various benefit program options, and assists employees in obtaining maximum gains from available benefits eligibility requirements, health and life insurance and pre-tax benefit options.
  • Provides information and guidance regarding Short-Term Disability, Long-Term Disability and Flexible Spending Accounts.
  • Works closely with Employee/Labor Relations Specialist on employee and labor relations issues regarding DCFMLA, Federal FMLA, ADA, PFL and Workers’ Compensation.
  • Administers HR intranet site content regarding all benefits related programs.
  • Serve as backup to HR Staffing & Recruitment Specialist and assists with recruiting and staffing related duties as assigned.
  • Performs other related duties as assigned.


  • Administers DC/Federal Family and Medical Leave and the Paid Family Leave Programs in a timely and accurate manner.
  • Determine FMLA eligibility, generate all necessary correspondence, review FMLA medical documentation, request clarification where necessary, determine whether or not leave is FMLA- qualifying, make appropriate designation on behalf of Library and follow up as necessary.
  • Counsel employees and supervisors about FMLA eligibility, requirements and responsibilities while maintaining appropriate confidentiality of employee medical information.
  • Track and maintain accurate record of all individual FMLA leave claims, documents and determinations.
  • Communicate as necessary with employees, supervisors and departments to keep stakeholders informed and up to date through FMLA leave application process, period of FML leave, and return to work.
  • Assess FMLA claims to determine short/long term disability coverage status and provide notice to employee as applicable. Interface with STD/LTD providers as applicable.
  • Assist with ongoing review and development of effective FMLA presentations, practices and procedures.


  • Counsel employees about disability accommodation rights, responsibilities and the process for requesting disability accommodation.
  • Review medical documentation from qualified professionals to determine eligibility, evaluate appropriate factors for identifying and implementing reasonable workplace accommodations for qualified employees, based on applicable law.
  • Generate all correspondence and initiate follow-up as necessary.
  • Advise supervisors and departments regarding implementation of accommodations while maintaining appropriate confidentiality of employee medical/disability information.
  • Track and maintain accurate record of accommodation requests, supporting documents and determinations made.
  • Communicate with employee and management, as necessary, during request and documentation process.

Workers’ Compensation:

  • Ensure that Workers’ Compensation claimants are apprised of FMLA and ADA rights and obligations per law.
  • Develop and maintain close communication with Risk Manager; interface with Risk Manager and provide HR related data/information for completion of WC forms as required.
  • Communicate with timekeeper to ensure that proper codes are entered on timesheets to track any Continuation of Pay.
  • Provide timely updates to managers and facilitate employee return to work.
  • Work with management in the determination alternative work assignments or creating light duty or restricted duty assignments for injured employees whenever possible.
  • Performs other related duties as assigned.

Education and Experience

A Bachelor’s degree from an accredited college or university in Human Resources, Business Management, Business Administration or related plus at least 5 years of experience administering leave and benefits programs. Experience as a HR Generalist a plus or at least one (1) year of specialized experience at the next lower grade level (CS11). In addition, the following is required: In addition, the following is required:

  • Wide range of knowledge and expertise in applying human resource concepts, practices, laws, regulations, policies, and precedents, particularly applicable to DC and Federal Government human resource management policies and programs.
  • Ability to perform responsibilities in a customer service environment, with a commitment to meet manager/supervisors needs and concurrently fulfill the human resource legal and regulatory requirements, strong interpersonal skills, and commitment to client service.
  • Knowledge of /HRIS (PeopleSoft) database design, structure, functions, and tools to resolve problems, recommend improvements, and communicate effectively with DCPL staff.
  • Skill in applying accepted theories, principles, practices and concepts to complex benefits problems.
  • Ability to establish and maintain effective relationships with employees and supervisors.
  • Ability to communicate effectively orally and in writing.
  • Broad and in-depth knowledge of benefit programs, regulations and processes.
  • Ability to maintain strict confidentiality.

Residency Requirement

A person applying for a position in the Career Service, Educational Service, Management Supervisory Service, an attorney position in the Legal Service (series 905) other than the Senior Executive Attorney Service (SEAS), or an attorney position in the Excepted Service (series 950) who is a bona fide District resident AT THE TIME OF APPLICATION for the position, may be awarded a 10-point residency preference over non-District applicants, unless the person declines the preference points. If selected the person shall be required to present, no less than 8 proofs of bona fide District residency and maintain such residency for 7 consecutive years from the effective date of the appointment. Failure to maintain bona fide District residency for the 7-year period will result in forfeiture of employment.

General Suitability Screening

This position is subject to general suitability screening; verification of employment history, reference checks and degree/license, as applicable. The appointee to the position may be offered employment contingent upon receipt of a satisfactory general suitability screening.

Enhanced Suitability Screening

The position for which the individual is applying has been identified and designated as requiring enhanced suitability screening; If tentatively selected for the position, a criminal background check, traffic record check, consumer credit check, and mandatory drug and alcohol test will be conducted (as appropriate); and the appointee to the position may be offered employment contingent upon receipt of a satisfactory enhanced suitability screening.

Employment Benefits

Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the District of Columbia government's retirement plan. However, if selectee was previously employed in the District of Columbia government under an appointment for which he/she was eligible for Civil Service Retirement (CSR), contributions to CSR will resume upon re-employment.

Licenses and Certifications


Working Conditions/Environment

The work is performed in an office setting.

Other Significant Factors

Duration of Appointment: Career Service Regular Appointment

Collective Bargaining Unit: This position is not covered under a collective bargaining agreement.

Promotion Potential – None

Equal Employment Opportunity

The District of Columbia Government is an Equal Opportunity Employer: all qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, disability. Sexual harassment is a form of sex discrimination, which is also prohibited. In addition, harassment based on any of the above-protected categories is prohibited.

Click here to review additional Employment Disclosure & Information for Applicants.

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