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Executive Assistant C Suite

First Due
Full Time
Posted Today
Job description

Executive Assistant – C-Suite

    United States (Remote)

    First Due’s C-Suite Executive Assistant will truly embody the phrase ‘wear a lot of hats’. This person’s well-rounded background with prior experience in supporting C-Suite tech leaders will help them jump in from Day One and support our busy team in a fast-paced company experiencing outstanding year-over-year growth.

    About First Due:

    First Due Suite is re-imagining how Fire & EMS agencies run their operation by offering best-of-breed Pre-Planning, Fire Prevention, Incident Reporting, Scheduling & Personnel, Assets & Inventory, Reporting, Community Engagement, and Response – all in a single, cloud-based platform. Customer using First Due are transforming how they function, before, during and after an incident - ultimately leading to better decisions and a safer community.

    Your Role as a Executive Assistant – C-Suite

    No two days will look the same! As First Due’s Executive Assistant, tasks might include:

    • Partnering with the C-Suite to support day-to-day business operations
    • Scheduling and maintaining a heavy calendar of appointments with various demands and priorities, meetings and deadlines.
    • Managing multiple email boxes, working with leaders to build a filing and response system for a high-traffic email address.
    • Ingesting a high level of time-sensitive, confidential and complex information and ensuring the appropriate action is taken.
    • Assisting with travel arrangements both domestic and international as well as lodging, and meal planning as needed
    • Preparing and submitting expense reports
    • Supporting additional tasks as requested by the team.

    The Executive Assistant must enjoy working within an entrepreneurial environment and display the ability to exercise sound judgment, learn the business, and provide best-in-class service to internal and external customers alike. The Executive Assistant must be able to work independently on projects and deliver on a wide variety of activities.

    Your Qualifications & Experience:

    Bachelor's degree or equivalent experience

    • 5+ years of experience in similar roles, ideally supporting more than one leader simultaneously in a remote environment
    • Experience in a SaaS tech company ideal
    • Ability and experience working in a fully remote, multi-time zone organization
    • Proficient in Microsoft Office including Outlook, Word, Excel, Power Point, and Teams
    • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly
    • Excellent attention to detail
    • High ability to pivot and adapt; thrive in a fast-paced growth environment
    • Very strong interpersonal skills and the ability to build relationships across the organization
    • Expert level written and verbal communication skills
    • Demonstrated proactive approaches to problem-solving with strong decision-making capability

    Other Information

    LocalityMedia, Inc. dba First Due is an equal opportunity employer. We do not discriminate and will take appropriate measures to ensure against discrimination and/or harassment in employment, recruitment, compensation, termination, promotions, and other conditions of employment against any employee or job applicant on the bases of race, color, national origin, ancestry, age, religion or belief, political affiliation, mental, physical, or sensory disability, medical condition, genetic information, pregnancy, retaliation, military or veteran status, marital status, family or parental status, sexual orientation, gender identity or expression, sex, or any other status protected by the laws or regulations in the locations where we operate.We will provide reasonable accommodations for applicants or employees for medical or religious reasons. We are committed to providing an environment of respect, acceptance, inclusivity, and equal opportunity. Discrimination and harassment of any type in any form will not be tolerated.

    Intrested in this job?