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Executive Assistant

Garrison Group, Inc.
Full Time
Springfield, IL 62703
$17.50 - $22.50 an hour
Posted 9 days ago
Job description

Executive Assistant Duties

We are looking for an Executive Assistant to perform a wide range of administrative and office support activities. In this role the Executive Assistant will support the President/CEO and senior-level managers as well as facilitate the efficient operation of office activities.

Company Information

Garrison Group is a full-service commercial real estate company that has been in business since 1991. This position interacts with and supports all divisions of the company – Property Management, Brokerage, and Development. Client and property types include healthcare, federal government, office, warehouse, retail, and mixed use.

Our Purpose: Serve the complex commercial real estate needs of owners and investors so their needs dreams, and goals can be achieved.

To learn more about Garrison Group, Inc. – www.garrisongroupinc.com

Essential Activities

· Manage President/CEO appointment schedule (coordinate team meetings, client appointments, conferences, teleconferences, etc.)

· Assist and support the President/CEO in meeting preparation and follow up including meeting minutes as needed.

· Coordinate project follow up responsibilities and meeting follow up items

· Answer and direct telephone calls, and appropriately relay important information promptly, clearly, maintaining confidentiality as needed.

· Notify President/CEO of important dates such as employee birthdays and anniversaries

· Property Management team support (receive calls from clients/tenants for work orders, support property management online system, etc.)

· Support brokerage activities with contract completion, transaction coordination, and basic administrative support)· Plan, coordinate, organize and help at various company meetings, events, and celebrations.

· Receive and sort daily mail.

· Act as office manager by keeping up with general office operations (phone system, copier, coordination with IT vendor, and general supplies)

Relationships

· Reports to President/CEO.

· Maintains relationships with Property Management and Brokerage team leaders in addition to the Controller

Education/Experience/Skills – (Ideal)

· A minimum of 3-years office experience with experience as Executive or Administrative Assistant or similar role

· Excellent MS Office knowledge

· Outstanding organizational and time management skills, creative and willing to take work independently

· Detail-oriented and good time management skills and ability to prioritize work

· Demonstrates ability to take initiative, anticipate needs and exercise independent/sound judgement

· Excellent verbal and written communication skills

· Good organizational skills

Working Conditions & Physical Requirements

· This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

· The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication of parts at distances close to the eyes.

· Must be able to sit or stand for up to 8 hours a day.

· Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

Benefits

· 401(k) matching

· Dental insurance

· Health insurance

· Paid time off (Vacation and Personal Time)

· Vision insurance

· Profit Sharing

Job Type: Full-time

Salary: $17.50 - $22.50 per hour

Hours: 8:00 – 5:00
Days: Monday – Friday
FLSA status: non-exempt

Job Type: Full-time

Pay: $17.50 - $22.50 per hour

Benefits:

  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • Monday to Friday

Experience:

  • Executive Assistant or similar role: 3 years (Preferred)

Work Location: One location

Intrested in this job?