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Event Coordinator

Flagship Facility Services, Inc.
Full Time
Oakland, CA 94612
$27 - $30 an hour
Posted 27 days ago
Job description

Searching for a Retail and Community Event Coordinator for an onsite role that supports the entire space. This role will also be supporting communication, catering, setup and day of execution as needed. The coordinator reports directly to the Office Manager in Oakland.

Our ideal candidate is a creative problem solver with high attention to detail, excellent communication skills, and a proactive approach to tackling issues. Most importantly, the right person for this role is someone who can navigate successfully between the big and small components of their work, and is ready and willing to roll up their sleeves to do what’s needed to get the job done. You take pride in making our space both beautiful and functional, and know how important even the tiniest details are to making a space great.

Essential Functions

  • Serve as initial point of contact for all requesters, delivering exceptional customer service
  • Maintain space function and aesthetic including furniture, office signage and manage maintenance and repairs.
  • Partner with service providers and community members while also having general oversight of daily office operations and deliverables in all areas of service.
  • Respond to guest inquiries and special requests and resolve issues and concerns in a timely, friendly, and efficient manner.
  • Provide a warm, professional, and welcoming experience to our guests and partners.
  • Manage service and performance of vendors and landlords for timely completion of jobs.
  • Coordinate with Facilities and outside contractors for service and repairs of equipment.
  • Assist with the coordination of external vendors and event deliveries including linen, transportation, and other décor elements.
  • Provide timely updates and feedback for specialized service optimizations.
  • Demonstrate operational excellence in deliverables such as projects, tasks and budgets.

*NOTE: Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks which are illustrative ONLY, and is not a comprehensive listing of all functions and tasks performed or assigned by this position. Required


  • Demonstrated experience in a customer service or hospitality role
  • Excellent, honest, and clear communication skills both written and verbal, and an ability to converse easily with anyone.
  • Impeccable attention to detail
  • Proven ability to multitask and work well under pressure
  • Ability to stay organized, prioritized and manage a busy schedule
  • Must have excellent customer service skills and professional demeanor
  • Excellent verbal and written skills with an ability to adjust communication style to suit the audience
  • Mid to high level skill in navigation/use of common work programs included in Microsoft Office, and any other program use by FlagShip to conduct business
  • Team Player who is flexible and can easily adapt to change

Work Environment

The work environment includes the following elements and exposures:

1. Personal protective equipment required while performing certain tasks

2. Fast paced work environment

3. While performing the duties of this job, the employee may work near moving mechanical parts

4. The noise level in the work environment is usually moderate

5. Exposed to a combination of normal of event type environments, shop environments and manufacturing environments

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger, handle, or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch or crawl, talk or hear. Ability to stand, walk, and sit for long periods of time. The employee may occasionally lift and/or move a minimum of 50 pounds of office and facilities equipment (pumps, tools, ladders) and ability to safely install rigging/lifting devices. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Work Authorization/Security Clearance Authorized to work in the U.S.

Job Type: Full-time

Pay: $27.00 - $30.00 per hour


  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance


  • Day shift
  • Monday to Friday


  • Events Support: 1 year (Preferred)

Work Location: One location

Intrested in this job?