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Administrative Assistant

Strattec Security Corporation
Full Time
Milwaukee, WI 53209
Posted 15 days ago
Job description
Job ID 2022-6400

Shift First


Responsibilities


STRATTEC Security Corporation is one of the world's largest suppliers providing access and security systems to the automotive market. This drives us to be an innovative company with the latest technology. STRATTEC creates exciting opportunities to people who like to work in an environment that challenges them to be creative, deal with multiple customers and projects, and research the latest technology. You will help STRATTEC to be a pioneer by working closely with the largest automotive customers in the world along with the largest electronic partners.

Let us know who you are! We want to know what motivates you and why you are the ideal candidate for our growing team. The ideal candidate will possess a team oriented attitude; have a multidiscipline background, and a passion for innovation. We are looking for leadership skills to develop a new group internally.

If you are one who like to build a team, has strong skillsets and likes to see your own ideas come to life, apply quickly!

JOB DESCRIPTION:

  • Schedule and send meeting notices
  • Facilitate video conference setup for meetings and use of WebEx as needed
  • Track prototypes: receive orders, log them, create PPO's, send weekly trackers to the appropriate team members, ensure orders are on track, and create invoices as needed
  • Assist with shipping prototypes (including creating invoices, commercial invoices, shipping notices, and premium freight authorizations as needed)
  • Create and manage prototype and service order trackers for the Driver Controls team
  • Maintain finances for a number of product groups, including: maintaining cost books, requisition processing, and invoicing of tooling and prototype invoices
  • Submit weekly time reporting for a large group of engineers and staff to payroll
  • Maintain and distribute the team travel calendar weekly
  • Prepare customer quotes as requested
  • Order supplies for the office
  • Create and manage reports (including Corporate KPI Reviews and monthly financial report outs for various teams)
  • Assist employees with passport renewals and new passport applications
  • Support the CEO by making travel arrangements, organizing monthly luncheons with employees, scheduling meetings, creating expense reports, coordinating on Board of Director related events, and any ad hoc needs
  • Manage the team credit cards and handle monthly credit card statement reconciliation
  • Oversee emails sent to the 'info request' email address and route accordingly
  • Prepare visitor trips to the facility as needed


Qualifications


  • Organizational skills
  • Knowledge of Powerpoint, Word, Excel required
  • Ability to interact with a wide variety of people
  • Ability to work independently
  • Knowledge of Access preferred
  • Ability to calculate figures and amounts such as proportions and percentages

EDUCATION & EXPERIENCE:

  • Associate degree in administration or equivalent experience required
  • Bachelors degree or equivalent experience preferred
  • Advanced skills in Word, Excel, Powerpoint and Access preferred
  • Previous Administrative experience in a “multiple manager” environment preferred

STRATTEC SECURITY CORPORATION is an equal opportunity employer and practices affirmative action to recruit, hire, train, upgrade, transfer and promote persons in all job titles without regard to race, color, creed, religion, sex, age, national origin, disability or protected veteran status.


PI196603114

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